請假Email英文點寫？Sick Leave、Annual Leave、WFH 10句範本　臨時請假都唔失禮

朝早起身發燒、屋企突發漏水、家人要睇醫生，或者早已計劃好去旅行，請假 Email 英文到底應該點寫先專業？其實一封得體的請假電郵不必長篇大論，最重要是清楚交代請假類型、日期或時段、工作交接安排，以及你是否能夠處理緊急事項。

無論你要請 Sick Leave、Annual Leave、Work From Home、半日假、無薪假，還是臨時處理家庭事故，最穩陣做法都是「通知要早、內容要清、交接要有、私隱要守」。以下 ezone.hk 整理 10 個可直接 Copy 的英文請假 Email 範本，附上臨時請假、病假、年假、WFH 及請假被拒絕時的應對方法。

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請假Email必寫4件事：短都可以專業

無論請病假、年假還是臨時假，一封專業請假電郵通常只需交代以下 4 件事。寫得太少，主管未必知道你幾時不在；寫得太多，則可能不必要地暴露個人私隱。

請假Email Subject點寫？8個可直接Copy例子

Email Subject 要直接，讓主管一眼知道這是請假通知、日期和工作安排。尤其臨時病假或早上才通知時，不要只寫「Hi」或「Urgent」。

Sick Leave病假英文範本

範本1：早上臨時請當日病假

適用於發燒、腸胃不適、頭痛、身體不適，當日未能安全或有效上班。

Subject: Sick Leave Today: [Your Name] – [Date]

Hi [Manager’s Name],

I am feeling unwell today and will need to take sick leave.

I have updated [colleague’s name] on the status of [project/task]. I will check my email when I am able to, but may have limited availability.

Thank you for your understanding.

Best regards,
[Your Name]

中文意思：我今天身體不適，需要請病假。我已向 [同事名字] 更新 [項目／工作] 的狀況。身體許可時我會查看電郵，但未必能即時回覆，謝謝理解。

範本2：病假但會看緊急訊息

適合病情較輕、希望在休息之餘處理真正緊急事項的情況。

Subject: Sick Leave Today: [Your Name] – [Date]

Hi [Manager’s Name],

I am unwell and will be taking sick leave today to rest and recover.

The [project/report] is currently up to date, and [colleague’s name] has the latest information. For urgent matters only, I can be reached by phone.

Thank you for your understanding.

Best regards,
[Your Name]

注意：如你真的需要休息，不必承諾「會一直覆 Email」。病假是用來休息及康復，是否需要處理工作應按公司政策、職位責任和實際身體狀況決定。

範本3：預計請兩天或以上病假

Subject: Sick Leave Notification: [Your Name] – [Date Range]

Hi [Manager’s Name],

I am currently unwell and have been advised to take sick leave from [start date] to [end date]. I expect to return to work on [return date], subject to my recovery.

I have handed over the following items:

- [Task 1] – [Colleague’s name]
- [Task 2] – [Colleague’s name]
- [Task 3] – [Current status]

Please let me know if any further information is needed before I log off.

Best regards,
[Your Name]

Annual Leave年假英文範本

範本4：提早申請一天年假

適用於私人安排、旅行、家庭聚會、處理個人事務或休息日。

Subject: Annual Leave Request: [Your Name] – [Date]

Hi [Manager’s Name],

I would like to request annual leave on [date] due to a personal commitment.

I will complete [task/project] before my leave and hand over any urgent matters to [colleague’s name]. Please let me know if the date is suitable.

Thank you.

Best regards,
[Your Name]

重點：一般申請年假不需要交代太詳細。寫「due to a personal commitment」或直接不寫理由，通常已足夠；實際仍應按公司請假制度處理。

範本5：申請多日年假或旅行假期

Subject: Annual Leave Request: [Your Name] – [Start Date] to [End Date]

Hi [Manager’s Name],

I would like to request annual leave from [start date] to [end date]. I will return to work on [return date].

Before my leave, I will complete the following tasks:

- [Task 1] – expected completion date: [date]
- [Task 2] – to be handed over to [colleague’s name]
- [Task 3] – status update to be shared with the team

I will set up an out-of-office reply and ensure the team has the necessary information before I go on leave.

Thank you for your consideration.

Best regards,
[Your Name]

範本6：年假獲批後通知同事

年假獲主管批准後，最好另行通知工作伙伴、客戶或跨部門同事，避免假期期間有人不停找你。

Subject: Annual Leave Notification: [Your Name] – [Date Range]

Hi team,

Please note that I will be on annual leave from [start date] to [end date] and will return on [return date].

For [project/task], please contact [colleague’s name] at [email address]. I have updated the relevant files and shared the latest status with the team.

Best regards,
[Your Name]

Work From Home在家工作英文範本

範本7：申請在家工作一天

適用於家居維修、等候送貨、輕微不適、交通中斷、照顧家人或其他可正常工作的私人安排。

Subject: Work From Home Request: [Your Name] – [Date]

Hi [Manager’s Name],

I would like to request to work from home on [date] due to [a personal appointment / a home maintenance appointment / a family commitment].

I will be available on email, phone and Teams/Slack throughout the day, and I will attend all scheduled meetings as usual.

Please let me know if this arrangement is okay.

Best regards,
[Your Name]

範本8：身體不適但仍可在家工作

Subject: Work From Home Request Today: [Your Name] – [Date]

Hi [Manager’s Name],

I am feeling slightly unwell today but am able to work. To avoid commuting and to rest where possible, I would like to work from home today.

I will remain available on email, phone and Teams/Slack, and will keep the team updated on [project/task].

Thank you for your understanding.

Best regards,
[Your Name]

注意：如病情已影響專注力、工作能力或需要看醫生，請 Sick Leave 通常比 WFH 更合適。不要因為怕請病假而勉強自己在家工作。

臨時請假及家庭緊急事故範本

範本9：家人突發事故／緊急假

臨時請假時，首要是盡早通知主管。你不必透露所有私人細節，只需清楚說明需要即時處理家庭緊急情況。

Subject: Emergency Leave Request: [Your Name] – [Date]

Hi [Manager’s Name],

I have an urgent family matter that requires my immediate attention. I will need to take emergency leave today.

I have informed [colleague’s name] about [urgent task/project], and I will provide an update as soon as I am able to.

Thank you for your understanding.

Best regards,
[Your Name]

範本10：臨時事故但未確定何時可回復工作

Subject: Urgent Leave Notification: [Your Name] – [Date]

Hi [Manager’s Name],

I am dealing with an unexpected personal emergency and will need to step away from work today.

I have completed the urgent items for [project/task] and shared the relevant information with [colleague’s name]. I will update you on my availability by [time/date].

Thank you for your understanding.

Best regards,
[Your Name]

半日假、早退、睇醫生範本

半日假範本

Subject: Half-Day Leave Request: [Your Name] – [Date]

Hi [Manager’s Name],

I would like to request a half-day leave on [date] from [time] onwards due to a personal appointment.

I will complete [task/project] before I leave and will remain available until [time].

Please let me know if this arrangement is okay.

Best regards,
[Your Name]

提早離開睇醫生範本

Subject: Request to Leave Early: [Your Name] – [Date]

Hi [Manager’s Name],

I have a medical appointment today and would like to leave at [time].

I will complete the urgent tasks on my list before leaving and will hand over any pending matters to [colleague’s name].

Thank you for your understanding.

Best regards,
[Your Name]

請假前工作交接點寫？5句實用英文

請年假、病假或長假前，最能令主管放心的不是寫「I will try my best」，而是明確交代哪些工作已完成、哪些人會暫代、哪些事項有 Deadline。

可直接Copy的工作交接句子

• I have completed the first draft of the report and saved it in [folder/link].
  我已完成報告初稿，並儲存在 [資料夾／連結]。
  
  
• [Colleague’s name] will handle urgent client enquiries while I am away.
  我請假期間，[同事名字] 會處理緊急客戶查詢。
  
  
• The latest project status has been updated in [platform/file].
  最新項目進度已更新至 [平台／文件]。
  
  
• Please refer to the handover notes attached for pending items and deadlines.
  請參閱附件交接筆記，當中列出未完成事項及 Deadline。
  
  
• I will set up an out-of-office reply and redirect urgent emails to [name/email].
  我會設定自動回覆，並把緊急電郵轉介至 [名字／電郵]。
  
  

年假Auto Reply自動回覆範本

Subject: Out of Office

Thank you for your email.

I am currently out of the office on annual leave from [start date] to [end date] and will return on [return date].

For urgent matters regarding [project/topic], please contact [colleague’s name] at [email address].

I will respond to your email as soon as possible upon my return.

Best regards,
[Your Name]

請假Email 6大地雷

1. 臨時請假但太遲通知

如果你知道自己當日不能上班，應盡早通知主管及有需要的同事。不要等到開會前 5 分鐘、客戶追問後或同事已經找不到你才發 Email。

2. Subject寫得太模糊

不要只寫「Hi」、「Leave」或「Urgent」。主管未必即時打開電郵，Subject 最好清楚顯示請假類型、姓名和日期。

3. 交代太多私人病情或家庭細節

病假與家庭事故電郵只需交代你未能工作、預計何時更新及工作交接。除非公司政策、保險、醫生紙或特定程序需要，否則毋須在群組 Email 詳細描述診斷、病徵或家庭狀況。

4. 沒有交代誰處理緊急工作

如果你手上有即將到期的工作、客戶會議、付款安排、系統更新或重要項目，應清楚告知主管目前狀況及暫代人選，避免同事在你請假期間四處找資料。

5. 年假期間仍承諾「24小時覆訊息」

除非職位責任或公司文化有特別要求，否則年假應讓自己真正休息。可在交接中列出緊急聯絡人，而不是承諾整個假期都隨時覆 Email。

6. 未經批准便先買機票或作重要安排

年假、長假、無薪假及 WFH 是否批准，通常要視乎公司政策、團隊人手、工作週期及主管安排。在未獲批前，避免假設請假一定成功，尤其是旺季、財年結算、活動日或重要專案期間。

請假Email快速檢查清單

• □ Subject 有寫清楚請假類型、姓名及日期
• □ 內文寫明全日、半日或請假日期範圍
• □ 已交代請假期間是否能處理緊急事項
• □ 已更新工作進度、檔案位置及相關 Deadline
• □ 已通知暫代同事或交接聯絡人
• □ 沒有寫入不必要的個人病情及家庭私隱
• □ 已查閱公司請假制度、通知程序及醫生紙要求
• □ 長假前已設定 Out of Office Auto Reply

常見問題FAQ

Q1：請病假一定要寫明患甚麼病嗎？

A：一般不必在 Email 詳細交代病情。寫「I am feeling unwell and will need to take sick leave today」已足夠。公司如有醫生紙、通知時限或其他文件要求，則應按僱傭合約及公司政策處理。

Q2：臨時請假應先WhatsApp主管還是先發Email？

A：如屬當日病假、緊急事故或即將缺席重要會議，建議先按公司慣例以 WhatsApp、電話、Teams 或 Slack 盡早通知主管，再補發 Email 留下書面紀錄。若公司有指定 HR 系統或請假平台，亦應按程序提交申請。

Q3：請年假需要寫旅行原因嗎？

A：不需要。你可寫「due to a personal commitment」或直接申請指定日期年假。年假是否批准通常取決於公司政策、工作安排及團隊人手，不必公開個人旅行計劃。

Q4：WFH與Sick Leave應如何選？

A：如你身體狀況容許正常工作、可出席會議及處理工作，WFH 可以是選項；如病情影響休息、專注力、工作能力或需要看醫生，請 Sick Leave 通常更合適。不要因為怕麻煩同事而勉強自己在家工作。

Q5：請假期間應否覆Email？

A：視乎請假類型、職位責任、公司文化及個人狀況。年假時可設定 Out of Office 並交由同事暫代；病假則應以休息及康復為先。若真的需要處理緊急事項，可在 Email 寫明「for urgent matters only」並提供合適聯絡方式。

Q6：老闆未回覆年假申請，可否當作批准？

A：不應假設已獲批准。應按公司政策在 HR 系統、電郵、主管確認或其他指定渠道取得批准後，才落實機票、酒店或其他重要安排。

ezone.hk 小結：請假Email唔使寫長文，清楚交接已經夠專業

請假 Email 英文最重要不是堆砌艱深字眼，而是令主管和同事一眼知道：你請甚麼假、請幾耐、哪些工作已處理、誰會暫代，以及何時可再聯絡。無論 Sick Leave、Annual Leave、WFH 或家庭緊急事故，只要及早通知、清楚交接及尊重公司程序，已經是專業做法。

如你經常需要處理英文 Email，建議將本文 10 個範本儲存到 Gmail、Outlook、手機文字替換或筆記 App。下次臨時身體不適、要申請年假、處理家庭事故或在家工作時，只需修改日期、項目及同事名字，便可快速發出清楚得體的請假通知。

Source：ezone.hk